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SharePoint migration tool comparison

SharePoint migration tool comparison

SharePoint Online is a cloud-based service that offers a modern, user-friendly, and secure platform for collaboration, communication, and document management.  

An icon illustrating the migration of files.

SharePoint Online is a cloud-based service that offers a modern, user-friendly, and secure platform for collaboration, communication, and document management.  

As an IT consultancy with a large team of dedicated Microsoft specialists, we have supported many businesses with their migration to SharePoint Online. 

One of the first considerations of businesses who are planning their migration, is whether to engage a consultancy to support the migration, or whether to attempt the migration in-house.  

There are many SharePoint migration tools which businesses can use to facilitate their migration. In this article we’ve compared several major tools, which we have first-hand experience with.  

SharePoint migration tools we will compare:

  • AvePoint DocAve

  • ShareGate Migration Tool

  • Quest (formerly Metalogix)

  • Proventeq

  • Dell

  • Microsoft Migration Tool

We will compare these tools based on the following criteria:

  1. Supported sources and destinations

  2. Supported objects and content types

  3. Migration speed and performance

  4. Migration options and features

  5. Pricing and support

Using a SharePoint migration tool vs. engaging a consultancy

A migration tool can be sufficient to perform some migrations. Such as when a business has a clear understanding of their current and desired state, when they have a relatively simple and straightforward migration scenario, and when they have the time and resources to manage the migration process themselves. 

However, there are many scenarios when engaging a specialist IT consultancy will significantly improve outcomes. For example, if a company needs assistance planning, designing, executing, or troubleshooting their migration. Or when they have a complex or customised migration scenario, and when they want to minimise the risks and costs of migration.

SharePoint migration tool comparison

If you’re going to undertake the migration in-house, choosing the right migration tool is the first hurdle. There are many options available, each with its own features, pros, and cons. So, we’ve compared some of the top SharePoint migration tools to help you make an informed decision. 

Most migration tools will provide basic functionalities such as supporting various sources and destinations, including file shares, SharePoint on-premises, SharePoint Online, OneDrive for Business, Microsoft Teams, and more. The popular tools are also likely to be able to migrate complex objects and content types, such as workflows, permissions, metadata, taxonomy, web parts, etc. 

Following is a summary of the pros and cons of five popular tools, as well as each tool’s point of difference. 

A table summarising the main differences between these tools can be found at the end of this review.  

AvePoint DocAve

Point of difference: 

Has the capability to incorporate modules designed for migrating 14 legacy systems to various SharePoint versions, including existing or older versions such as 2010, 2013, as well as the online edition. 

ProsCons
  • High migration speed and performance
  • Flexible migration options and features, such as scheduling, filtering, mapping, reporting, etc.
  • Ability to migrate incrementally and selectively
  • Ability to migrate hybrid environments
  • Ability to migrate Teams resources
  • High pricing and licensing costs
  • Complex installation and configuration process
  • Requires additional hardware and software resources

ShareGate Migration Tool

Point of difference: 

Does not require server-side installation.

ProsCons
  • User-friendly interface and easy-to-use features
  • Affordable pricing and licensing model
  • Ability to migrate incrementally and selectively
  • Ability to migrate Teams resources
  • Ability to perform pre-migration analysis and post-migration validation
  • Lower migration speed and performance than some competitors
  • Limited migration options and features compared to some competitors

Quest (formerly Metalogix)

Point of difference: 

Developers can set up connections with existing deployments, eliminating the need for additional server-side deployments.

ProsCons
  • High migration speed and performance
  • Flexible migration options and features, such as scheduling, filtering, mapping, reporting, etc.
  • Ability to migrate incrementally and selectively
  • Ability to migrate hybrid environments
  • Ability to migrate Teams resources
  • High pricing and licensing costs
  • Complex installation and configuration process
  • Requires additional hardware and software resources

Proventeq Migration Accelerator

Point of difference: 

Uses AI and machine learning to intelligently classify and enrich content, as well as perform advanced format conversion and link resolution.

ProsCons
  • Migrate from various legacy ECM systems to SharePoint Online
  • Discover actionable insights from content before and during migration
  • Preserve content integrity and metadata value
  • Migrate at a high speed and scale
  • Perform pre-migration analysis and reporting
  • Requires installation and configuration on the source system
  • Pricing and licensing model may vary depending on the source system and migration scope

 

Dell's Migration Suite for SharePoint

Point of difference: 

Supports migration from various sources, including SharePoint, file shares, Google Drive, Box, Exchange Public Folders, Lotus Notes, eRoom, Documentum, LiveLink, etc. 

ProsCons
  • User-friendly interface and intuitive features
  • Ability to migrate incrementally and selectively
  • Migrate complex objects and content types
  • Migrate permissions and workflows
  • Perform pre-migration assessment and reporting
  • Requires installation and configuration on both source and target systems
  • Pricing and licensing model may vary depending on the source system and migration scope
  • May not support Teams or OneDrive resources

SharePoint migration tool comparison table

Table comparing the capabilities of different SharePoint migration tools
An illustration of a desk environment with small people.

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Empyrean has a team of specialist Microsoft consultants; our mission is to help IT leaders get more from technology.

Josh Rubens - Director

Josh Rubens - Director

Empyrean Director, Co-Host of long-running Leading IT Podcast, formerly Deloitte.

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